Examination Facilities, Centre Change & Inspection Rules for Matric & Intermediate Exams in Pakistan

Complete Rules for Matric & Intermediate Exams

Complete Rules for Matric & Intermediate Exams in Pakistan are Officially Announced. All education boards in Pakistan provide specific rules to ensure fair conduct of examinations, support for special candidates, and strict monitoring of examination centres. These rules apply to SSC (Matric) and HSSC (Intermediate) examinations conducted by federal and provincial boards.

This article explains the appointment of amanuensis (writer), change of examination centre, and inspection of examination centres, covering eligibility, procedures, documentation, authority, and candidate responsibilities.

1. Appointment of Amanuensis / Writer for Disabled or Blind Candidates

Education boards allow the facility of an amanuensis (writer) to candidates who are unable to write their answers themselves due to disability.

Who Is Eligible?

An amanuensis may be permitted in the following cases:

• A blind candidate
• A candidate who is permanently or temporarily disabled and unable to write with their own hand

Application Procedure

• The candidate or guardian must apply on the prescribed form
• The application is submitted to the Controller of Examinations
• Upon approval, the Superintendent of the Examination Centre is informed to make arrangements

Medical Certificate Requirement

A valid medical certificate must be provided, issued by:

• Civil Surgeon
• Specialist of a Government Hospital
• Head of a Government-established organization for persons with disabilities

The certificate must clearly state that:

• The candidate is disabled (temporary or permanent)
• The candidate is not fit to write independently

Eligibility of the Amanuensis

• For SSC (Part I / II) candidates:
  • The writer must be a regular student of Class 8
• For HSSC (Part I / II) candidates:
  • The writer must be matriculate

A certificate from the Head of Institution is required to confirm that the writer is a bonafide student.

Examination Centre Arrangements

• A separate room is provided for the disabled/blind candidate
• A special invigilator is appointed
• The special invigilator is paid by the Board

Fee & Remuneration

• No additional fee is charged from the candidate
• The Board does not pay remuneration to the amanuensis
• However, the writer receives an incentive per paper, equal to an invigilator’s remuneration

Extra Time Facility

• Disabled, blind, and writer-assisted candidates are allowed 45 minutes extra time per paper

2. Change of Examination Centre – Rules & Conditions

General Rule

• Change of examination centre is not allowed under normal circumstances

Permissible Cases

A change of centre may be allowed if:

• Father or guardian is transferred, retired, or shifted
• Transfer may be:
  • Within Pakistan
  • Abroad or from abroad to Pakistan

Required Documents

The application must include:

• Attested copy of transfer or retirement order
• For shifting within Pakistan:
  • Affidavit
• For shifting abroad or vice versa:
  • Attested copy of passport
  • Valid visa or confirmed air ticket

Authority for Approval

• Change of centre can only be approved by:
  • Chairman of the Board
  • Or an authorized officer

Fee Rules

• Prescribed fee must be submitted with the application
• The fee is non-refundable, even if the request is rejected

Important Restrictions

• No centre change is allowed:
  • Within the same city or twin cities
• Applications are normally accepted:
  • Up to 30 days before the examination
• In exceptional cases:
  • Chairman may allow centre change even after the deadline

Board’s Special Powers

• The Chairman may order a change of centre:
  • Before or during the examination
  • Without providing reasons to the candidate

3. Inspection of Examination Centres

Inspection Authority

All examination centres (within Pakistan and abroad) are subject to inspection by:

• Chairman
• Secretary
• Controller of Examinations (Conduct)
• Any officer authorized by the Board

Centre Inspectors

• Inspectors are appointed to ensure:
  • Exams are conducted strictly according to rules
• Inspectors may be selected from:
  • Board members and officers
  • Education officers
  • Head teachers
  • University professors
  • Serving or retired education inspectors

Inspection Reporting

• Inspectors must submit their report:
  • On prescribed form
  • On the same day
  • To the Controller of Examinations (Conduct)

4. Role of Resident Inspector (Examination Centre Head)

The Principal of the institution acts as Resident Inspector with the following responsibilities:

• Reach the centre before opening of question papers
• Verify seals of question paper packets
• Sign sealed packets before opening
• Avoid visiting the centre after paper starts (except as permitted)
• Assist the Superintendent in fair conduct
• Maintain law and order
• Seek help from local administration if required
• Make emergency arrangements if staff is absent (for one day)
• Inform the Board immediately
• Appoint a security guard for the centre
• Submit a session-wise inspection report after exams

Closing Note for Schools/Colleges Principals

These examination rules have been adapted from official board regulations. While minor procedural differences may exist, similar policies regarding amanuensis, centre change, and inspection are followed by most education boards across Pakistan.